PURPOSE:
To establish policies relating to appropriate use of the Purchasing Card.
POLICY:
- All cardholders must sign and accept the terms and conditions of the University of Nebraska "Purchasing Card Program Cardholder Agreement."
- All purchase transactions processed against the Purchasing Card must be made by the individual to whom the card is issued.
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The Purchasing Card cannot be used for the following transactions:
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- Alcoholic beverages, drugs, or pharmaceutical products.
- Flowers, holiday decorations, or personal objects (such as kleenex tissue, greeting cards, invitations, paper cups or plates, pictures, radios, coffee pots, heaters, refrigerators, microwave ovens, art objects, etc.).
- Food items, except for laboratory research/teaching projects.
- Payments for hotel/motel rooms or conference lodging deposits.
- Airline, rail, or bus tickets, entertainment, parking fees, lodging, vehicle rental, bus expenses, taxi expenses, or food.
- Payments to individuals, employees, or students for any reason.
- Honorarium payments.
- Student aid payments.
- Expenses for faculty and staff recruiting, or entertainment of prospective employees.
- Moving expenses.
- Gifts, donations, or contributions to individuals or organizations.
- Payments to other University departments, except University Bookstore, Copy Services, Printing Services and Computer Shop.
- Firearms or ammunition.
- Removal of, or disposal of, hazardous materials or substances.
- Purchase of hazardous material or substances:
- in a single container quantity in excess of 50 pounds (solids)
- in a single container quantity in excess of 5 gallons (liquids)
- manufactured and sold primarily for "commercial/bulk use" (okay if manufactured and sold primarily for "household" or "general consumer" use and purchased at a general consumer retail outlet).
- "restricted use" (requires applicators certification/license)
- Purchases that require a license or permit to transport or possess (e.g. absolute alcohol, controlled substances, items regulated under the Toxic Substance Control Act.
- Purchase of, or removal of radioactive materials, and/or radiation producing devices.
- Vehicles and/or equipment requiring issuance/transfer of a "title" or "certificate of origin".
- Lab animals.
- Time payments.
- Pyramiding (multiple purchases to cover same transaction).
- Tuition payments.
- Cash advances.
- Consulting services/contractual services are not allowed (GL accounts 526XXX and 527XXX ).
- Construction and renovation items - restriction applies if items are being purchased for alterations/modifications to University buildings, building equipment, or building systems, unless this type of work is part of your regular job description.
- Personal items.
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- Rental - services and/or equipment are not allowed (GL accounts 524XXX).
- Repair and maintenance (GL accounts 525XXX).
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