SECTION A: University of Nebraska Purchasing Card Program
Page 2
I. PURCHASING CARD FINANCIAL POLICY
All Purchasing Card transactions for non-restricted (acceptable) commodities cannot exceed $4,999.00 per transaction (including all delivery, shipping and/or handling charges).
Registration fees are allowed. However, the name of person, purpose of trip, dates traveling, and destination must be included on the backup documentation.
Dues, memberships, or subscriptions are allowed, if made in the name of the University and mailed/delivered to a work address or location.
Purchases must be for the use and benefit of the University. NO PERSONAL PURCHASES ARE ALLOWED.
It is the cardholder's responsibility to maintain the documentation for all transactions in accordance with the University's record retention policy as stated in Proof of Purchase Documentation.
It is the cardholder's responsibility to report the loss of the card immediately to (1) the issuing bank (U.S. Bank, NA - 800-344-5696) and (2) the Purchasing Card Program Administrator (Jim Vogel - 472-3330 and/or Darla Huff - 472-5613) in the E-Commerce Department.
It is the cardholder's responsibility as an agent of the University to ensure the proper use of the University's sales tax exempt number.
The cardholder and the departmental reconciler are responsible for ensuring that the proper University cost objects and GL accounts are charged for the purchase.
It is the cardholder's responsibility to attempt to resolve a dispute with a vendor within fifteen (15) days of receipt of a disputed purchase. If a resolution is not possible, the cardholder must report the problem to the UNL Purchasing Card Program Administrator (Jim Vogel - 472-3330 and/or Darla Huff - 472-5613), who will report the dispute to U.S. Bank, NA.(see Transaction Disputes).
Violating any of these policies will result in the immediate termination of the privilege to use the Purchasing Card.
Fraudulent use of the Purchasing Card will result in corrective action in accordance with the policies of the Department of Human Resources.
Upon separation of employment from the University of Nebraska please provide formal notification to the Purchasing Card Program Administrator (Jim Vogel - 472-3330 and/or Darla Huff - 472-5613). Complete UNL Separation of Employment Checklist form in SAPPHIRE.
SPECIAL NOTICE:
As the University is developing new procedures to more fully comply with 1099 reporting issues, a moratorium on the use of p-cards for repair and maintenance (products and services being provided) is in effect until further notice.
