The Purchasing Card program is designed to improve efficiency in processing and completing low dollar purchases from any vendor/supplier that accepts a Visa credit card.

The Purchasing Card can be used for purchases of all non-restricted  (acceptable) commodities (see Purchasing Card Financial Policy-Section A, Paragraph I [Purchasing Card Financial Policy]). All purchases of commodities  where University approved "PRIME VENDOR" contracts are in place should be made from those contracted vendors/suppliers. Each Purchasing Card is issued to  a named individual and the University is clearly indicated on the card as the  corporate buyer of products and services. The sales tax exempt status of the University is embossed on the card. The Purchasing Card is not to be used for  personal transactions.

This program will enable you to purchase approved commodities directly from vendors/suppliers. The related charges will be debited directly to the University default company center number designated for each Purchasing Card.  Payment for all Purchasing Card transactions is performed electronically which eliminates the need to process vendor invoices and to issue checks for payment of each invoice.

When using the Purchasing Card, charges can be redistributed to other  departmental company centers as explained in Section B, Paragraph III of this User Guide. There will be no need to process a purchase requisition form or a  journal entry form to document these transactions.

E-Commerce, Accounting, and the Fiscal Affairs Office will monitor the performance of the Purchasing Card program. All questions or concerns regarding  this program should be directed to:

Page: 1 | 2 | 3 | 4 | 5 | | 6 | 7 | 8 | 9 | 10 | 11
	Back	Next