SECTION A: University of Nebraska Purchasing Card Program
Page 5
IV. ORDERING PROCESS
The Purchasing Card program provides another option to the existing purchasing procedures regarding transactions for goods valued at less than $4,999.00 (including all delivery, shipping, etc.). No single purchase is to exceed $4,999.00.
Purchases for restricted commodities and for purchases of $5,000.00 or more should continue to be processed in accordance with the established procurement/disbursement policies and procedures.
Please be sure to follow these procedures when using the Purchasing Card:
Identify if the purchase is appropriate for a Purchasing Card transaction. Check the list of restricted commodities.
If the product or service you are purchasing is available from a current University "PRIME VENDOR" please place your order with the contracted vendor.
Determine if your transaction total is $4,999.00 or less. If not, the transaction must be processed in accordance with established purchasing/disbursement policies and procedures.
Contact the vendor/supplier and:
State that you are calling from the University of Nebraska-Lincoln, and you will be making a MasterCard purchase.
EMPHASIZE THAT THE UNIVERSITY IS SALES TAX EXEMPT!!
If the vendor/supplier requests the University's sales tax exempt number, please provide the number listed on the front of the Purchasing Card.
If necessary, a copy of the Purchasing Card may be faxed to the vendor/supplier as proof of the University's sales tax exempt status.
Order item(s).
Give vendor/supplier the Purchasing Card number and expiration date.
Give vendor/supplier your name, the department name, and complete delivery address. (Please provide complete shipping address, to include building name, room number, and street address to insure proper delivery.)
Make sure that the appropriate departmental personnel are aware of your purchase, and that you have followed all departmental procedures regarding processing and University record retention/documentation requirements.
Indicate to vendor to only bill for exact items shipped.
