| Vendor Information Guide | ||||
| 6. METHOD OF PROCUREMENT | ||||
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The University of Nebraska-Lincoln will determine the method of procurement to be utilized in the acquisition of needed goods and services. These methods include:COMPETITIVE SEALED BIDS AND REQUEST FOR PROPOSALS (RFP’S): This method or form of competition is used whenever the estimated value of the item(s) to be purchased exceeds $75,000. Price quotations are secured from vendors/suppliers by means of an "Invitation To Bid" or “Request for Proposal” document. Goods and services are solicited for a minimum of fifteen (15) days. Bids and RFP’s are opened publicly at the specified time and date and read aloud. Award is made to the lowest, responsive bidder. REQUEST FOR QUOTATION (RFQ): This method may be used whenever the estimated value of the item(s) to be purchased are between than $25,000 - $74,999. This method uses a document issued by the Purchasing Department to secure price quotations from vendors/suppliers. Like sealed bids and RFP’s, RFQ's are due on a specific date, but not opened at a specified time and are not publicly opened. Award is made to the lowest, responsive bidder. INFORMAL COMPETITIVE BIDS: This method may be used for an estimated value of the item(s) to be purchased between $5,000 and $24,999. Informal price quotations are secured and documented in a manner determined to be the most appropriate for the goods and services involved. Examples of this method include telephone quotes and letter requests. Award is made to the lowest, responsive bidder. CONTRACT PROCUREMENT: The University's Purchasing Department may enter into a contract or purchase agreement for certain items or groups of items or services when continuous procurement is anticipated, as opposed to one-time purchases. Formal competitive bidding procedures or a negotiated process may be utilized for acquisitions of this nature. DIRECT PURCHASES: The University may authorize a user department to purchase directly from a supplier as opposed to using the services of the Purchasing Department. Such purchases shall not exceed $24,999. For purchases of $4,999.99 or less, the department may issue payment to the supplier with a University Procurement Card. All other purchases between $4,999.99 and $24,999 should be made with a University Purchase Order or similar document. Commodity restrictions have been established and are enforced regarding those items which can be purchased by user departments utilizing these types of procurement transactions. |
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| 7. SOLICITATION INFORMATION | ||||
Sealed Bids and RFQ's will contain a complete description of the commodities or services sought and other requirements that must be met by the bidder. They will also contain the date and time (if applicable) bids or proposals are due. Questions relating to a solicitation should be directed to the buyer listed within the document.
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