Vendors/suppliers should always examine bid solicitations for sample requirements. When samples are requested, vendors/suppliers must label them clearly by identifying the bidder's name, the bid number, and the item number. Samples shall be provided to the University at no charge. Samples not destroyed by testing or examination will be returned to the bidder at their expense. Samples which are not requested to be returned will be disposed of by the Purchasing Department.
19. SUBMITTING BIDS
All bids and proposals must be properly identified, and mailed or delivered in the envelope provided by the Purchasing Department. If the document is too large for the envelope provided, the bid envelope should be used as a mailing label attached to the outside of the bidder's envelope or carton. Bids and proposals must be received prior to the date and time (if applicable) specified. Bids and proposals received late will be returned to the bidder unopened. Only the physical, date/time stamping of the bid by the Purchasing Department will be considered in determining whether the bid was received on time.
20. BID OPENINGS
Sealed Bids are opened and read publicly at the time and date specified. Openings are conducted at the University's Purchasing Department (unless otherwise instructed), and are performed by an authorized representative of the University. If an error is made in reading the bid aloud, the price specified in the bid will govern. Vendors/suppliers are invited to be present at the opening and are permitted to record the results.
21. BASIS OF AWARD
All purchases which are based on competitive bids are awarded to the lowest, responsive bidder. In addition to price, consideration will be given to the following items when determining the lowest, responsive bidder:
The best interests of the University of Nebraska-Lincoln.
The quality and performance of the goods or services to be supplied.
Conformity to specifications.
Delivery time.
Other unique requirements outlined in the bid request.
