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University of Nebraska–Lincoln

Purchasing Department

Committed to Excellence

Vendor Information Guide
 
22. TIE BIDS
A tie bid occurs when two or more bids are received with the same unit price and are of equal quality. In accordance with the provisions of Neb. Rev. Stat., § 73-101.01, when a University contract is to be awarded to the lowest possible bidder, a resident bidder shall be allowed a preference over a non-resident bidder from a state which gives or requires a preference to bidders from that state. Reference: Board of Regent Policy RP-6.2.1.10 Resident Bidder Preference. Tie bids involving two or more Nebraska bidders will be resolved by a witnessed, coin toss.
 
23. PRICE ADJUSTMENTS
Bid prices shall remain firm for the duration of the contract unless it is otherwise noted in the special terms and conditions section of the contract/agreement.
 
24. BID REJECTION
The University of Nebraska-Lincoln Purchasing Department reserves the right to reject any or all bids, wholly or in part.
 
25. GRIEVANCES

Bid/RFP protests must be received in the office of the Director of Purchasing no later than 10 business days after contract award notification is received.

Director of Purchasing
University of Nebraska-Lincoln
1700 Y Street
Lincoln, NE 68588-0645

Protests must be written and include as a minimum the following: (i) the name and address of the protestor, (ii) solicitation number, (iii) a statement of the reasons for the protest, (iv) any available exhibits, evidence, or documents supporting the protest, and (v) the remedy requested. Protests that do not strictly address the solicitation process, specifications, evaluation or award will not be considered. Pursuant to the University of Nebraska Board of Regents Policy 6.2.1.7, the UNL Vice Chancellor for Business and Finance reviews all bid protests. The decision of the Vice Chancellor will be communicated in writing to the protestor and is final.
 
26. LETTER OF INTENT
A letter of intent may be used to enter into an interim agreement pending finalization of a definite contract, so as to permit the start of construction, production, or delivery of the supplies or materials.
 
27. NOTIFICATION OF AWARD
Notification of award to the successful supplier is accomplished by means of a Purchase Order. The Purchase Order reflects the following information:
  1. Name and address of the requesting (user) department where the goods are to be delivered or the service performed.
  2. Name and address of the University's Accounting Department to whom invoices are to be sent for payment processing.
  3. Name and address of successful vendor/supplier.
  4. The number assigned to the Purchase Order. The Purchase Order number must be identified by the vendor/supplier on all packages, shipping documents, invoices, and correspondence pertaining to the order.
  5. Description of the item(s) the vendor/supplier is authorized to furnish and deliver to the user department. Unauthorized substitution of items other than those specified in the description is not permitted.
  6. Quantity of each item ordered.
  7. Unit or standard of measurement associated with the quantity of each item ordered.
  8. Unit price.
  9. Extended cost of each item. This is computed by multiplying the quantity by the unit price.
  10. Total cost is the sum of the extended costs for all items included on the Purchase Order.
  11. Terms of order.
  12. Delivery requirements.


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