A tie bid occurs when two or more bids are received with the same unit price and are of equal quality. In accordance with the provisions of Neb. Rev. Stat., § 73-101.01, when a University contract is to be awarded to the lowest possible bidder, a resident bidder shall be allowed a preference over a non-resident bidder from a state which gives or requires a preference to bidders from that state. Reference: Board of Regent Policy RP-6.2.1.10 Resident Bidder Preference. Tie bids involving two or more Nebraska bidders will be resolved by a witnessed, coin toss.
23. PRICE ADJUSTMENTS
Bid prices shall remain firm for the duration of the contract unless it is otherwise noted in the special terms and conditions section of the contract/agreement.
24. BID REJECTION
The University of Nebraska-Lincoln Purchasing Department reserves the right to reject any or all bids, wholly or in part.
25. GRIEVANCES
Any disagreement between a requesting unit, vendor or bidder and the University concerning specifications, responsiveness of bids to specifications, vendor performance, and other matters relating to purchasing activities shall be referred to the respective principal business officer for resolution.
26. LETTER OF INTENT
A letter of intent may be used to enter into an interim agreement pending finalization of a definite contract, so as to permit the start of construction, production, or delivery of the supplies or materials.
27. NOTIFICATION OF AWARD
Notification of award to the successful supplier is accomplished by means of a Purchase Order. The Purchase Order reflects the following information:
Name and address of the requesting (user) department where the goods are to be delivered or the service performed.
Name and address of the University's Accounting Department to whom invoices are to be sent for payment processing.
Name and address of successful vendor/supplier.
The number assigned to the Purchase Order. The Purchase Order number must be identified by the vendor/supplier on all packages, shipping documents, invoices, and correspondence pertaining to the order.
Description of the item(s) the vendor/supplier is authorized to furnish and deliver to the user department. Unauthorized substitution of items other than those specified in the description is not permitted.
Quantity of each item ordered.
Unit or standard of measurement associated with the quantity of each item ordered.
Unit price.
Extended cost of each item. This is computed by multiplying the quantity by the unit price.
Total cost is the sum of the extended costs for all items included on the Purchase Order.
